PPT How?

Mechanics …of ppt Two parts Concept Presentation

Characteristics…of good ppt Subject - Surfing waters Know your audience – Sea / Ocean Establish purpose – Test waters Define Goals – Depth in your dive Mind boundaries – Bay Watch Reinstate purpose – Stretch Up/down stream Use safe guards - Humor, facts, graphs etc

Ground Rules… State the purpose – highlight the Agenda Embrace constrains - "Given total freedom the work is likely to sprawl“ - T.S. Eliot Practice restraint – Choice to include and choose to exclude Be a beginner's mind - the world is wide open Check your ego at the door – about ‘em

Mind communication not decoration Marry experience with ideas using tools Exemplify the need – your intention & establish agenda Collage – concept to communicate Making it an experience - Put yourself in their shoes Be Granny (good story telling which even great leaders do)

Your toolkit Outlines Slide Structure Fonts Colour Background Graphs Spelling and Grammar Conclusions Questions

1. B Simplistic

2.B bully-ted

3. B sure with Transition & animation

4. B with High Quality Graphics

5. B wary about Templates

6. B clear - Charts

7. B with right colors

8. B Choozy with Fontz

9. B assisted by - Video or Audio

10. B - the Slide Sorter

Re-CAP

Outline Make your 1st or 2nd slide an outline of your presentation Ex: previous slide Follow the order of your outline for the rest of the presentation Only place main points on the outline slide Ex: Use the titles of each slide as main points

Slide Structure – Good Use 1-2 slides per minute of your presentation Write in point form, not complete sentences Include 4-5 points per slide Avoid wordiness: use key words and phrases only

Slide Structure - Bad This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

Slide Structure – Good Show one point at a time: Will help audience concentrate on what you are saying Will prevent audience from reading ahead Will help you keep your presentation focused

Slide Structure - Bad Do not use distracting animation Do not go overboard with the animation Be consistent with the animation that you use

Fonts - Good Use at least an 18-point font Use different size fonts for main points and secondary points this font is 24-point, the main point font is 28-point, and the title font is 36-point Use a standard font like Times New Roman or Arial

Fonts - Bad If you use a small font, your audience won’t be able to read what you have written CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ Don’t use a complicated font

Colour - Good Use a colour of font that contrasts sharply with the background Ex: blue font on white background Use colour to reinforce the logic of your structure Ex: light blue title and dark blue text Use colour to emphasize a point But only use this occasionally

Colour - Bad Using a font colour that does not contrast with the background colour is hard to read Using colour for decoration is distracting and annoying. Using a different colour for each point is unnecessary Using a different colour for secondary points is also unnecessary Trying to be creative can also be bad

Background - Good Use backgrounds such as this one that are attractive but simple Use backgrounds which are light Use the same background consistently throughout your presentation

Background – Bad Avoid backgrounds that are distracting or difficult to read from Always be consistent with the background that you use

Graphs - Good Use graphs rather than just charts and words Data in graphs is easier to comprehend & retain than is raw data Trends are easier to visualize in graph form Always title your graphs

Graphs - Bad

Graphs - Good

Graphs - Bad

Graphs - Bad Minor gridlines are unnecessary Font is too small Colors are illogical Title is missing Shading is distracting

Spelling and Grammar Proof your slides for: spelling mistakes the use of of repeated words grammatical errors you might have make If English is not your first language, please have someone else check your presentation!

Conclusion Use an effective and strong closing Your audience is likely to remember your last words Use a conclusion slide to: Summarize the main points of your presentation Suggest future avenues of research

Questions? End your presentation with a simple question slide to: Invite your audience to ask questions Provide a visual aid during question period Avoid ending a presentation abruptly

Thank U!

Kazim Ali Khan Site Head & Head Account Management Ma Foi Management Consultants Limited (a randstad company) kazim@mafoi.com