Tips For an Effective Power Point Presentation

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Slide 1

Jane’s Power Points! If your Office Assistant is turned on, watch for a light bulb to show in the Normal View. Click on the light bulb to view helpful suggestions that you are free to accept or reject. Cue up your presentation ahead of show time to know it works. Press the b key to have the screen go black and the w key to have the screen go white. Repeat to bring the PowerPoint screen back. Works if you need to break during your presentation and answer questions. Sure beats putting a paper over the lens! Choose a background to match the lighting in the room where you will be presenting, for example, black or blue in a darkened room, white in a lightened room. Title should be larger than your name unless you are famous.

Slide 2

Jane’s Power Points! Remember the 24 Karat Rule: A golden presentation uses 24 pt fonts and never less than 18 pt. Notice the flat look of the default title font on this slide. On the next slides we simply make the title Bold and add Shadow to enhance the default settings. Notice the plain default bullets. On the next slides we will dress them up a bit.

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Jane’s Power Points! Doesn’t this look better? You want to be sure to introduce your presentation and introduce yourself.

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Jane’s Power Points! Change your presentation to fit your audience. A single presentation rarely addresses every audience’s needs. A current date for your last modification can tell everyone that your information is recent and up to date or assembled in haste. An old date can say that you have been prepared for some time, or your information is dated. And what is with the snowflake pict? Graphics should have a purpose not take up space.

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Jane’s Power Points! Themes coordinate slide colors for you, but a PowerPoint author can make bad choices.

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Jane’s Power Points! 1. Use colors with “pop” not “blur”.

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Jane’s Power Points! 1. Use colors with “pop” not “fuzz”.

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Jane’s Power Points! Don’t change colors just because you can. Use color for emphasis. Are you wondering how the next slide will transition? Strive for some consistency. For example, have every slide fly in from the left and add a different transition for emphasis.

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Jane’s Power Points! San-serif fonts are easy to read when projected. Maintain an aesthetic consistency when choosing fonts for a presentation.

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Jane’s Power Points! Serif fonts are easy to read in print (tracking), but hard to read when projected.

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Jane’s Power Points! Don’t rely on specialty fonts as they may not be on the presentation computer. Word Art can be a solution.

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Jane’s Power Points! Squinting is very annoying. Don’t you agree? Font size should be large enough (24 pt, not less than 18 pt) to be read everywhere in the room. What looks good on your computer screen may not be good when projected.

Slide 13

Jane’s Power Points! Each bulleted point should be a springboard for you to share more information. Keep your points short. If you fit everything on the slide, no one would be able to read it and you wouldn’t be necessary. Putting too much information on a slide is a dead giveaway that you don’t know what you’re doing.

Slide 14

Jane’s Power Points! Parallel structure means every bullet in a group begins with a verb or every bullet begins with a noun. If you have several bullets on a slide and you put them all up at the same time, the audience is going to read all of them when you’re still talking about the first one. Use natural transition. Text drops from above or enters from the left.

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Jane’s Power Points!

Slide 16

Jane’s Power Points! 1. Poor grammar and spelling errors detract from your message.

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Jane’s Power Points! 1. Spell Check doesn’t catch everything

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Jane’s Power Points! 1. GIF pictures are 8-bit color and cartoon like while JPEG pictures are 24-bit color and photographic quality.

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Jane’s Power Points! 1. Squinting isn’t fun! Be sure your graphics can be seen from the back of the room.

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Jane’s Power Points! 1. Better?

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Jane’s Power Points! 1. Do you see a difference? Neither do I, but optimizing saves space and decreases load time.

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Jane’s Power Points! Go to Google and click on images. Sony Mavica is an excellent camera for educators because it saves to disk or CD.

Slide 23

Jane’s Power Points! Remember the 7 second rule. Your audience should grasp the screen’s intent in 7 seconds. Create your presentation, then simplify, simplify, simplify.Take out sentences, replace with phrases.Take out slides.Take out clipart.Take out punctuation.Streamline! More is less.

Slide 24

Jane’s Power Points! Readers can become focused when you add sound or they can be distracted. Sounds and video files can be millions of bytes in size. They could slow down your presentation.

Slide 25

Jane’s Power Points! Audiences are impressed the first time they see animated text, and sound is a novelty. However, after seeing these tricks a few times, people quickly tire of them. Less is more in this case. Notice that Flying is set to “Hide on next mouse click.” This can leave you without all of your information if questions are raised.

Slide 26

Jane’s Power Points! 1. Where is the title of this chart? What are the units along the left? 2. Nice information but too cluttered. Let’s remove the lines and go three-dimensional.

Slide 27

Jane’s Power Points! 1. Same graph “cleaned up”. Better?

Slide 28

Jane’s Power Points! Don’t underline for emphasis. Users expect underlined text to link to the Web. Using live links puts you at the mercy of current Internet traffic, the speed of your connection, and the general operation of the site you wish to visit. Consider caching your site ahead of time.

Slide 29

Jane’s Power Points! 1. Bring closure by reviewing what you have accomplished.

Slide 30

Jane’s Power Points! Some animated options will annoy your audience. To be conservative, stick with Appear, Fly Left, Peek, and Wipe Down. Leave a trail. Ask for feedback on your presentation.

Slide 31

Jane’s Power Points! Add a copied slide that takes the audience back to the title page. Add a blank slide at the beginning of your slide show to reduce the size of a large PowerPoint file. Add a blank slide at the end of your slide show to prevent showing the “backstage” view of your PowerPoint presentation. Press Esc to exit your PowerPoint presentation.

Slide 1

Making Your Points With Power Created by: Daniel Mestas For Jane Brown, Instructor

Slide 2

12/20/2009 University of Northern Colorado 2 Introduction – Part 1 Objectives Demo PowerPoint design tips Emphasize how not to PowerPoint Offer general presentation tips Daniel Mestas From Fairplay, CO Sophomore at UNC Studying Business and Computer Information Systems

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12/20/2009 University of Northern Colorado 3 Introduction – Part 2 Objectives Demo PowerPoint design tips Emphasize how not to PowerPoint Offer general presentation tips Daniel Mestas From Fairplay, CO Sophomore at UNC Studying Business and Computer Information Systems

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12/20/2009 University of Northern Colorado 4 Know Your Audience Present information relevant to this audience Stay focused on the main topic Be brief Avoid “Bird Walks”

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12/20/2009 University of Northern Colorado 5 Choosing Colors – Part 1 Use colors with “pop”, meaning the words stand out against your background color Dark backgrounds require light colors like white or gold

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12/20/2009 University of Northern Colorado 6 Choosing Colors – Part 2 Red text on a blue background produces a purple haze

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12/20/2009 University of Northern Colorado 7 Choosing Colors – Part 3 Green text on a red background looks fuzzy

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12/20/2009 University of Northern Colorado 8 Choosing Colors – Part 4 Light backgrounds need dark colors like red or blue This color changing is so much fun! Dark backgrounds need light colors like white or gold

Slide 9

12/20/2009 University of Northern Colorado 9 Choosing Font Style – Part 1 Arial, Verdana, or Tahoma This is Arial 28 pt and you can easily read it. This is Tahoma 28 pt. This is Verdana 28 pt and it is very easy to read when projected.

Slide 10

12/20/2009 University of Northern Colorado 10 Choosing Font Style – Part 2 Times New Roman or Courier Times New Roman 28 pt is difficult to read. Courier 28 pt is very thin, even disconnected, when presented with a low quality projector.

Slide 11

12/20/2009 University of Northern Colorado 11 Choosing Font Style – Part 3 “Welcome to Jane’s World” is in Comic Sans 32 pt is a good font for a PLAYFUL presentation “HAPPY HALLOWEEN!” is in Chiller 32 pt and is difficult to read. It is a FUN font but use it sparingly and for emphasis. Word Art is good… Word Art

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12/20/2009 University of Northern Colorado 12 Choosing Font Size Make sure lettering is big enough that people in the back of a room can read it.

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12/20/2009 University of Northern Colorado 13 Chunking Text Reading many lines of text tires the audience out and distracts their attention from you and the excellent points you are making. “Chunk” information. I think four lines of text is enough in a chunk. If you are listing bullets of information as you are suppose to be doing in a PowerPoint presentation you shouldn’t have this problem.

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12/20/2009 University of Northern Colorado 14 Using Bullets – Part 1 Type phrases not sentences Maintain parallel structure Use the 666 Rule 6 words per bullet 6 bullets per slide 6 word slides in a row

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12/20/2009 University of Northern Colorado 15 Using Bullets – Part 2 PowerPoint provides a variety of bullets Some are basic Others may surprise you Select bullets that enhance your presentation

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12/20/2009 University of Northern Colorado 16 Use Spell Check – Part 1 Mayk use of spell checkker!

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12/20/2009 University of Northern Colorado 17 Use Spell Check – Part 2 Ode To My Spell Checker I have a spelling checker it came with my PC It plainly marks for my revue, Mistake I cannot sea. I've run this poem threw it, I'm sure your please too no. It's letter perfect in it's weigh, My checker tolled me sew.

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12/20/2009 University of Northern Colorado 18 Adding Graphics GIF VS. JPEG

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12/20/2009 University of Northern Colorado 19 Graphics Size – Part 1 Klamath Falls, Oregon

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12/20/2009 University of Northern Colorado 20 Graphic Size – Part 2

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12/20/2009 University of Northern Colorado 21 Optimizing JPEGS Size 25.9 KB Size 15.7 KB

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12/20/2009 University of Northern Colorado 22 Finding Graphics On the Web Microsoft - dgl.microsoft.com/ Google – www.google.com Create it yourself Create in Photoshop Digital camera – Sony Mavica Scanner Grab from Video

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12/20/2009 University of Northern Colorado 23 Don’t clutter These our are sales from the past year Meeting in the Conference Room Friday at 4

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12/20/2009 University of Northern Colorado 24 Adding Sound Get the reader’s attention with sound Make sure sound is appropriate Use mouse over sounds for showing a highlight Use sound sparingly

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12/20/2009 University of Northern Colorado 25 Using Animation Flying Dissolve Blinds

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12/20/2009 University of Northern Colorado 26 Using Charts – Part 1

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12/20/2009 University of Northern Colorado 27 Using Charts - Part 2 Regional Sales (in millions)

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12/20/2009 University of Northern Colorado 28 Resource Links Be sure links work UNCWOW – www.uncwow.org Presenters University – www.presentersuniversity.com

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12/20/2009 University of Northern Colorado 29 Summary Today, we have: Viewed PowerPoint design tips Explored how not to PowerPoint Modeled general presentation tips

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12/20/2009 University of Northern Colorado 30 Do remember to… Thank the audience for their attention How did we do? Write Jane Brown at: jane@dzfx.com

Slide 31

Making Your Points With Power Created by Daniel Mestas For Jane Brown, Instructor

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