PP dos and don'ts by Y.Sergaeva


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POWERPOINT DOS and DON’TS Yulia V. Sergaeva Herzen State Pedagogical University of Russia

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PowerPoint presentations: to use or not to use PowerPoint is the most common technology to support and enhance a presentation. Speakers are often encouraged to use slides but the biggest issue is how NOT to make it ineffective or even counterproductive. Visuals should support the presentation and should not replace it since the audience has come to hear a speaker, not merely to stare at images on a screen.

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PowerPoint tips: While providing their presentations with pictures, sound and animation, the speakers need to keep in mind some PowerPoint dos and don’ts concerning: Design (colour and layout) Images Font Animation effects Presenter’s behaviour

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Good Design Light Background Dark Text Contrasting but complementary colours Easy to Read & to Take Notes Not Distracting

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Bad Design Dark Background Light Text Hard to Read Distracting (and puts the audience to sleep!)

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Images Normally graphics and images help, because of the information we take in, 55% is visual and less than 10% is from texts. Pictures definitely make a presentation interesting but are not always relevant (like this cute dog).

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The right size and place for images A slide shouldn't be crammed with small images and icons, make sure the pictures are large enough to be seen from the back row Use large pictures sparingly, only to support the ideas made with the particular slide The SPIDER MAN IMAGE in the next slide goes well with the topic it illustrates but might be distracting if used in the middle of your PPp. It could be used in the beginning to spark the audience’s interest in the presentation or at the end for emphasis.

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Font size – at least 28, ideally 30 or larger, non-serif, preferably Arial This is Arial size 60. This is Arial size 30. This is Times New Roman size 30. This is size 12 - Can you read it from a back row? For consistency, the same fonts and background should be used on all slides

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7 x 7 Rule – To keep slides simple and readable Up to 7 Words per Line Up to 7 Lines per Slide Key words and phrases, not lengthy texts (see the bad example in the next slide) Minimize the use of numbers and tables

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Too Much Text (in conjunction with a bad design) PowerPoints are meant to serve as an enhancement for presentations. It is better to use only key words and phrases on slides and avoid lengthy blocks of text. Use full sentences when absolutely necessary: they could be more appropriate for the presentation that is meant to be uploaded and to stand on without a speaker, like this one. Speakers should keep in mind that in a room, there will always be listeners who write every single word on a PowerPoint in their notes, even if they are instructed not to. Others will be struggling to read the text instead of listening to the presenter. Limiting the text to only the necessary points and using graphics help with this problem. If you have read this far, your eyes probably hurt and you’ve been getting tired of this tedious long-winded text with a poor colour scheme. Congratulations, however, on having such good eyesight.! An example of a bad slide

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Animation & Sound Do not overuse PowerPoint animations and sound effects – it looks “gimmicky” and may even insult the serious audience The overuse of colours, sounds, images and other effects slows down a PPp and takes the audience’s attention away from the message Go to the next slide to see how irritating, distracting and time consuming the excessive use of animation and colour could be.

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Animation & Sound don’t animate each sentence so it flies in, drops down, and explodes on the screen with an accompanying sound effect

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«PowerPoint Poisoning» do not rush through the slides – plan at least 1-2 minutes per slide give the audience a chance “to digest” a slide before following up with remarks and commentary remember that the audience can’t read and listen at the same time

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How not to put the audience to sleep avoid «PowerPoint Parroting»: do not just read the information from the slide do not constantly turn your back to the audience in order to read the slide practice your talk and interaction with the audience (eye contact, gestures, etc) - never let the day of your presentation be the first time you are doing it!

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Last but not least : Check your slides for misspelling Test your presentation on the equipment used in the room where you are going to speak Have backups of your presentation on a USB flash drive, online, in your mail, and in print Print handouts for the audience Be able to present the material without the PowerPoint, should technical difficulties arise Be able to adjust your presentation to the restrictions of time. Try to leave time for Q & A.

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Feeling bored with PowerPoint? Try something different! The tools for enhanced collaborative interactive presentations based on mind maps and animation: www.Prezi.com – is 3-D collaborative virtual space that allows team work for preparing and an individual path for presenting. It has tools to zoom out to see the bigger picture and to zoom in to see the details.

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More tools to explore: www.totsplash.com - is an online presentation tool with Prezi-like features. It is useful for recording ideas and footnotes, making mind maps and presenting them online, with a preferred zooming presentation mode. www.emaze.com – an online dynamic presentation tool with many ready-made templates and slides. http://www.ewcpresenter.com –a web-based app to make presentations with user friendly drag-and-drop options. http://www.empressr.com - a powerful online rich media presentation tool. One can use predesigned templates or import images and audio/video clips from websites like Flickr and YouTube to add more color to the slides. Projeqt – an app for dynamic presentation enhanced with live tweets, blog feeds, interactive maps, audio notes , and streaming videos

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POWERPOINT DOS and DON’TS: conclusion Innovation and creativity in preparing and performing a presentation do not have to be a lessening of standards and rules. It doesn’t matter if one uses PowerPoint, Prezi, Keynote, Google Drive app, Emaze, or anything else. These tools do not create good or bad presentations, while people do.

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Useful links Ресурсный центр «Информационные технологии в обучении языку» http://www.itlt.edu.nstu.ru/public_speaking.php Presenting with PowerPoint : 10 dos and don'ts. Art Wolinsky. How to Avoid PowerPoint Poisoning 5 Creative Presentation Methods To Create Awesome Presentations 10 free presentation tools to help you deliver that perfect pitch Presportal.ru- Как сделать презентацию: российский портал о мастерстве публичных выступлений

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