Note Earl in workflow request to approve . We use him in the later workflow slides and log in as him to approve

e-Strategy Open House, January 28 2010 Kuali Student CDM Presentation

Agenda What is the UBC Community saying about Curriculum Development and Approval? What is Kuali Student – Module One (CDM) offering to address ? KS CDM – a sneak peek

What is the UBC Community saying? Learning Environment SIS doesn’t support non-credit courses / experiential learning Forced to use workarounds (special topics, directed studies) Students and faculty frustrated by courses listed but not offered Organizations, People Limited understanding of collaborators, approvers and workflow Paper based process is time consuming, difficult and error-prone Time No support for flexible timeframes for courses No ability to track proposal progress over time Time required for approval is unacceptable

What does KS-CDM Offer? Learning Environment Supports non-credit courses and new types of learning experiences (project based, experiential) reducing need for workarounds Leads to fewer courses listed but not offered – reduce frustrations Organizations, People Supports automated collaboration and approvals based on organization roles Support the management & tracking of proposals from inception to approval Intuitive user interface without double entry Time Allows flexible timeframes for courses Opportunity to drastically reduce time required to approve courses

KS-CDM Peek Current slides are based on an early release Kuali Reference University (KRU) is used You will notice that colours and text do not reflect UBC environment Our focus as the implementation team.... tailor product to specific UBC functionality and branding

Main Kuali Student CDM Screen

Starting a New Proposal

Entering Proposal Information

Cross Listing Support

Specific Proposal Information

Document Learning Criteria

External Documents

Course Restrictions and Rules

Course Rules

Collaboration

Automated Workflow

Automated Workflow

Workflow Routing Once Fred chooses to submit his proposal workflow begins Automatic routing to reviewers, approvers Collaborators and approvers log in to system and see their actions and decisions Our next step... Log in as Earl

Workflow - Earl

Proposal Review and Actions

Proposal Tracking Fred reviews proposal periodically to see where proposal is in workflow cycle Proposal status is updated automatically when collaborators or reviewers enter an action Fred is able to see the action list at any time

Proposal Tracking - Fred

Proposal Tracking - Fred

What does KS-CDM Offer? Learning Environment Supports new types of learning experiences (project based, experiential) reducing need for workarounds Leads to fewer courses listed but not offered – reduce frustrations Organizations, People Supports automated collaboration and approvals based on organization roles Support the management and tracking of proposals from inception to approval Intuitive user interface without double entry Time Allows flexible timeframes for courses Opportunity to drastically reduce time required to approve courses

Kuali Student – CDM