With software taking up an ever-increasing share of an organisation’s IT budget, it has become even more important to manage, control and protect your software assets. Having greater control of the software lifecycle process and understanding your licence position can definitely help your organisation avoid unnecessary expenditure and illegal exposure.

With its built-in workflow and easy to use Web-enabled interface, you can quickly implement an effective Software Asset Management programme without having to re-engineer your existing systems or business processes.

From request to installation; specification to receipt of licence; measurement to optimisation, SAM Portal guides you seamlessly through the process of managing the complete software lifecycle.

In addition, SAM Portal’s underlying inventory engine continues to ensure all purchases are effectively accounted for and that on-going aggregation of your organisation’s installation rights is maintained.

SAM Portal touches every key stakeholder within the software lifecycle ... including End Users, Line Managers, System Administrators, Licence Managers, the Procurement and Senior Executives. This unique solution engages key stakeholders like no other system on the market and ensures they are effectively contributing to the management of software and its associated licence agreements.

SAM Portal can easily be accessed at anytime, from any device - simply by using a Web browser. From the moment it is launched to the completion of a process, you are guided through the system. For example, John has been asked to support the Project Team and requires Microsoft Project to be installed on his device.

John launches SAM Portal and uses the pre-authorised Software Catalogue to search for the required product.

Once the product is located and selected, John is then asked to specify which PC the software needs to be deployed on. By simply selecting the ‘Add My Device’ button, John’s device name, model, operating system and business unit are immediately appended to the request.

On confirmation of the PC, John is then asked to specify the reason for the request and identify who will approve his requirement.

John will then review the request details and submit the request. An email is then sent to his Line Manager requesting approval and a confirmation email is sent to John as a receipt for his request.

John’s Line Manager receives an email notification and is re-directed to the SAM Portal, where all requests that require attention can be viewed. The Line Manager can then either Approve, Decline or even Reassign the request to another Manager.

The Line Manager then accepts the request and a confirmation is emailed to John.

With the approval process now completed, the Licence Manager is notified that a request has been authorised. Using SAM Portal, the Licence Manager reviews the current compliance status of this product and decides whether a licence is available or is in need of purchase. On confirmation, an email notification is forwarded to the Help Desk instructing the Systems Administrator to deploy the software.

If a licence surplus exists in another Business Unit, the Licence Manager can also instigate and manage a transfer of licence. SAM Portal controls the transfer process between Business Units or Cost Centres and ensures that all transfers are correctly approved.

If the Licence Manager confirms that a purchase is required, the Procurement Team is then notified so they can fulfil the order process. On completion, all purchase history and licence evidence is instantly archived within the system and the entitlement is then automatically allocated to the relevant device. This is just one example of how SAM Portal can help manage the software lifecycle - with many in-built workflows, this highly intuitive application helps drive your organisation’s Software Asset Management programme.

With the ability to rapidly implement an effective SAM programme, without disrupting existing systems and business processes, end users will quickly adopt and recognise the true benefits of using SAM Portal. Meanwhile, your organisation will able to gain complete control of the end users need for software, while introducing good corporate governance and best practice.

For the first time, SAM Portal will enable any organisation to proactively manage its software compliance obligations, while controlling the request, approval, procurement and deployment of software, reducing the corporate risk and personnel anxiety associated to software compliance.

So, if your organisation is looking to : Reduce illegal and financial exposure Improve the specification of licence Reduce over-deployment of software Provide greater transparency with vendors and other partners Make more informed purchasing decisions. Reduce cost of ownership While completely managing and controlling the Software Asset Management programme, then look no further – SAM Portal is the solution you require!!

LICENCE DASHBOARD SAM PORTAL Manage, control and protect your software assets

INTRODUCING SAM PORTAL Built-in workflow Easy-to-use Web-enabled interface Quick to implement Effective Software Asset Management Programme No re-engineering of existing systems or business process

THE SOFTWARE LIFECYCLE

LICENCE DASHBOARD The leading Software Asset Management tool!

KEY STAKEHOLDERS LINE MANAGERS SYSTEM ADMINISTRATORS END USER LICENCE MANAGERS PROCUREMENT TEAM SENIOR EXECUTIVES OPERATIONS HUMAN RESOURCES

USER INTERFACE SAM Portal can easily be accessed at anytime, from any device - simply by using a Web browser JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT

REQUEST SOFTWARE Search for a product from a pre-authorised Software Catalogue JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT

INSTALLATION DETAILS Specify which PC the software needs to be deployed on JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT JS-LAPTOP08 HP Pavilion dv7 Notebook PC Microsoft Windows 7 Enterprise Projects Team

REQUEST DETAILS Specify the reason for the request and identify the Approver JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT John Smith Alice Jones

CONFIRM REQUEST On submission, an email notification is forwarded to the Approver JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT John Smith Alice Jones JS-LAPTOP08 HP Pavilion dv7 Notebook PC Microsoft Windows 7 Professional Projects Team Microsoft Project 2010 1 £100.00

APPROVE On receipt of the email notification, the Approver is redirected to SAM Portal to review the request JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT 758 John Smith John Smith 25-Mar-11 1 l Project 2010 £100.00

APPROVE The Approver can either Approve, Decline or Reassign JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT John Smith Alice Jones JS-LAPTOP08 HP Pavilion dv7 Notebook PC Microsoft Windows 7 Professional Projects Team Microsoft Project 2010 £100.00 1 - Awaiting Approval 1

LICENCE MANAGEMENT The Licence Manager can review the compliance status of a request and verify whether a licence is available or is in need of purchase JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT 1 10 10 Projects Team Microsoft Project 2010 £100.00

LICENCE MANAGEMENT The Licence Manager can also instigate and manage a transfer of licence, where surplus licences are available in other Business Units JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT 1 10 10 Projects Team Microsoft Project 2010 £100.00

ORDER If a purchase is required, the Procurement Team is notified so they can fulfil the order process JOHN SMITH / JS-LAPTOP08 HOME / USER SETTINGS / CONTACT US / LOG OUT 25-Mar-2011 John Smith Projects Team Microsoft Project 2010 1 £100.00

WHY SAM PORTAL? Rapid implementation and adoption of an effective SAM Programme Requires minimum disruption to existing systems and business processes Easy-to-use interface with well-defined workflows allows quick adoption of the system Enables complete control of the SAM lifecycle, from request to decommission Introduces good corporate governance and best practice

WHY SAM PORTAL? Introduces proactive management of software, thus reducing the effort in monitoring and measuring software compliance Provides control of the deployment of software, reducing effort and uncertainty Reduces corporate risk and personnel anxiety

SAM PORTAL IS THE SOLUTION YOU REQUIRE Reduces illegal and financial exposure Improves the specification of licence Reduces over-deployment of software Provides greater transparency with vendors and other partners Makes more informed purchasing decisions, thus reducing expenditure Reduces cost of ownership

NEXT STEPS For further information and pricing, contact a member of the Licence Dashboard Team on: 0845 265 1217 info@licencedashboard.co.uk www.licencedashboard.co.uk © Copyright 2011 Licence Dashboard Ltd . Licence Dashboard Limited - Blenheim House - York Road - Pocklington - York - YO42 1NS - t: 0845 265 1217 - f: 0845 265 1219. Licence Dashboard Limited is a company registered in England and Wales, with company number 06599902 and VAT number GB 755 3490 15