TutorTrac Students need a username and password to access. They can request account creation in the following ways: See Mary Bupp during normal operating hours, 7:30 am to 4:30 pm. Email account request to the Learning Resource Center at lrc@saintleo.edu. If you are asked to help make appointments, please have the student sign into TutorTrac and then follow these brief instructions. TutorTrac is an Online software that helps us manage what we do as tutors. All our tutor schedules and student contacts are entered here.

Options here include: • Search Availability • Confirm Bio, • View History your visit and appointment • Document Post - open or upload any documents you may want available for a tutoring session. To Begin Scheduling: • Click on the “Search Availability” button Notice the two buttons in the top left corner – The Main Menu button always brings you back to here. The Log Off button will log you out of TutorTrac.

Choosing a Center Click the drop down arrow next to the ‘Center’ Search box. The letters “LRC” will appear in the drop down menu, Click on “LRC.”

Criteria for Appointment Scheduling Search Criteria Boxes will appear. You can search by the following: Tutor - under “Consultant”- Click on name in dropdown Course – under “Section” in dropdown – This field is required. Note: If you search by both criteria, your search will reveal a single tutors schedule. When you generate your search using only the course criteria, all available tutors for that specific subject will be listed, as well as their available times.

Refining Your Search Date - click on the date listed in the “from” box. A calendar will drop down : Select date in “From” box Select date in “To” Box to choose an end date. This gives you a chance to set multiple appointments over several days. Once you have selected either a consultant or a section, you can narrow your search using the following criteria:

Refining Your Search Choosing days of the week - click on the day’s abbreviation so that it appears in bright green. If the day appears in bright green, that day will be searched. To perform the search, click on the “Search” button at the bottom of the window. The tutor’s available time appears in green. Another way to refine your search is described below:

Review Available Tutors and Times The tutor’s available time appears in green; sessions are broken into one hour time slots. To set your appointment: Decide on the time slot for your appointment Click on that time block to open the appointment form.

Complete the Appointment Form Click on the down arrow in the “Subject” box and select the subject. Click on the arrow in the “Reasons” box and select the reason for your visit. Enter your local/cell phone number in the “Phone Number“ Box – in case the tutor needs to change or cancel the appointment. Enter any notes you would like the tutor to see for this specific tutoring session in the “Notes” box. Click on the ‘save’ button to return you to the “Available Time Slots” page.

Complete the Process Click the “Main Menu” button at the upper left of the screen to see the appointment you just under Upcoming Appointments.

The End Thank you for your attention. Please complete the final quiz.