Google Docs Basics

Creating a Document Google Docs

Step 1 Sign in You must first sign in to your existing Google account or create new account for free by clicking the 'Create an Account' button. Objective 1 Participants will be able to create a basic editable document, form, presentation, and spreadsheet.

Once you have signed in to your free Google Account you will usually land on your email page. You will need to click on 'Documents' in the black navigation bar. Step 2 Navigation

Now that you are in Google Docs click on the 'Create' button and you will see a drop down menu that lists several types of documents that you can create. Click on one to create the type of document that best fits your needs. Step 3 Create

Saving a Document Google Docs

Step 1 Untitled document After you choosing the document that you want to create, saving the document is easy. You will notice that each document’s initial name is “untitled document”. Objective 2 Participants will be able to save their documents for later review and editing.

Step 2 Titling Document Title the document to start Google’s automatic saving feature. Click on the “untitled document” box to name the document.

Step 3 Saving Rename the document by typing in the new document name box and your document will begin saving automatically every couple of seconds.

Sharing a Document Google Docs

Step 1 Share Button You can share your document for others to edit or just to view. Click the “Share” button or “File – Share” to begin. Objective 3 Participants will be able to share and collaborate on documents with others.

Step 2 Sharing Settings The sharing settings will allow you complete control of who can edit or view the document. Simply type in the email of the person that you to share it with and set their access.

Step 3 Appearance Each editor can see a list of those that have permission to view or edit the document. Google Docs assigns a color to each editor/viewer. Notice the area below the share button. Expand this box by clicking the arrow and you will see all editors or viewers and you can also chat with each.

Revision History Google Docs

Step 1 Navigation Revision history will allow editors to go back to previous versions and see exactly how others have changed the document. Go to the “File” drop down menu to get to the “Revision History”. Objective 3 Participants will be able to utilize revision history to make editing decisions

Step 2 Appearance & Usage The revision history shows each editor’s changes in a different color. The date and time of each change is shown in the revision history menu.

Google Docs Basics